Bayham council excerpts - Oct. 7

·3 min read

Bayham councillors discussed and/or decided the following issues during a meeting on Thursday, Oct. 7:

Line painting

Councillors awarded a three-year contract to Guild Electric to supply all labour, equipment and materials needed to paint centre and road edge lines on Bayham’s roads.

The price of $66,307 a year would apply for the first two years, with an option to renew for a third year, at which time the price might be adjusted to cover any increase in material costs.

Other bids for the work, based on a three-year contract, were: KDN Paving Markings Ltd., the previous contractor, $157,443 annually; and R AN N Maintenance, $73,993.

On a one-year contract, Guild Electric quoted a price of $66,871, Midwestern Line Striping Inc. $89,362 and KDN Paving Markings Ltd. $161,833.

Deputy Mayor Rainey Weisler was hesitant to lock into a three-year contract, asking what could be done in case of problems with the new contractor.

Public Works Manager Steve Adams said he recommended the three-year agreement because of the favourable pricing.

The contract would include stipulations the municipality could enforce if it didn’t like the way the job was being done, he added.

He noted the Guild Electric had previously worked mainly in the Toronto area, but had now opened a branch in Brantford.

It currently had the contract to service all of Elgin County’s traffic lights, including one in Bayham, he added.

Replacing sidewalk

Councillors voted to renew an agreement with Autoform Contracting of London to continue work replacing old sidewalks with new ones in Bayham, after the company offered a seven-percent decrease on its pricing.

Capital Projects Manager Ed Roloson said the municipality had 18.3 kilometres of sidewalk, about half of which was now new.

Those in Corinth, Eden, Straffordville and Richmond were in good condition, and further replacements were scheduled for Vienna and Port Burwell in coming years.

Autoform has had the contract for sidewalk work in Bayham since 2015, he said. “This (new) volumetric pricing actually represents a seven-percent reduction in comparison to the previous four years. I believe this shows the working relationship we’ve built with this contractor.”

Automated phone

Councillors rejected a recommendation to install an “automated telephone attendant” to answer calls at Bayham’s municipal office.

Administrator Thomas Thayer, in a report, said that while the personal touch of having an employee answer every phone call would be lost, the office should increase in efficiency since 50 to 100 such calls came in each day, to be answered and then directed to the correct official.

The attendant would eliminate that first step, and the cost to install it would be minimal, since the municipality’s telephone system was already capable of it.

Councillor Valerie Donnell said, “I thought we were so small we didn’t need an auto attendant. I hate those things.”

Cr. Dan Froese agreed, but said the proposal did make business sense.

Deputy Mayor Rainey Weisler questioned if the office acutally got that many calls a day.

“Unfortunately, my experience with automated attendants is by time you go through all options of where you are supposed to go, I have to start again.”

She could support using the system during staff meetings or lunch hours, she said.

Treasurer Lorne James said a lot of his time during a day could be eaten up answering calls, if only one other worker was at the office.

“It’s an inefficient use of my time if all the calls are for (the) building (department). We are trying to free up staff time in the office. If someone feels they want to speak to someone they have the option of hitting 0.”

Councillors voted only to receive the proposal for information.

Jeff Helsdon, Local Journalism Initiative Reporter, Aylmer Express

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