March Minutes RM of Hoodoo

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(Please note that while this article was written using the approved minutes of the meeting, it does not represent an official set of minutes.)

On Wednesday March 10, 2021, the regular meeting of the RM of Hoodoo No. 401was held the following in attendance: Reeve Derreck Kolla, Councillors Hal Diederichs, Reg Wedewer (via telephone), Donavin Reding, and Bruce Cron along with CAO Joan Corneil. Councillors Eugene Jungwirth and Don Gable were both absent for the March 10th meeting but present for the recessed meeting March 12th.

With a Quorum being present Reeve Kolla called the meeting to order at 1:02 pm. And Cllr. Reding moved that the agenda be adopted as amended. Crd. Following the presentation of the minutes of the February meetings, Cllr. Wedewer moved that the February 12, 2021 Regular Meeting minutes be approved as corrected. Crd. Cllr. Cron moved that the February 25, 2021 Special Meeting minutes be approved. Crd.

Business that arose from the minutes involved a counter proposal from Summit Sand and Gravel and in that respect Cllr. Diederichs moved that the Counter from Summit Sand and Gravel proposal regarding schedule for payment be approved, that being that the RM will pay for ½ the costs in 2021 and the balance to be paid in equal amounts for the years of 2022, 2023, and 2024. Crd.

Communication had been received from the Carrot River Valley Watershed Association inviting the RM of Hoodoo No. 401 to join the CRVWA. Cllr. Reding moved that council authorizes administration to remit payment for an annual membership to the Carrot River Valley Watershed Association in the amount of $750. Crd.

St. Michael’s Haven forwarded to Council their annual funding request. With their fiscal year end being March 31st, the Board had finalized their budget for 2021/22 resulting in the Communique with the RM. Cllr. Wedewer moved that council authorizes administration to pay $25,000 to St. Michael’s Haven for 2021 funding upon request. Crd.

The North Central Transportation Planning Committee sent information pertaining to the upcoming AGM and inviting the RM of Hoodoo No. 401 to become a member of this Planning Committee. In response, Cllr. Diederichs moved that council authorizes administration to remit payment for annual membership fees for North Central Transportation Planning Committee in the amount of $600 and that the Council approved representative attend the AGM and that cost related to this function are paid by the RM. Crd.

Provincial Association of Resort Communities of Saskatchewan (PARCS) confirmed via email the amount for membership for 2021 and Cllr. Cron moved that administration is authorized to pay the PARCS membership for $885.00. Crd.

Information was received the Water Security Agency (WSA) regarding a new Water Management Strategy, Cllr. Reding moved that the Agriculture Water Management Strategy be received. Crd.

The final piece of communication presented to Council were the minutes of the North Central Transportation Planning Committee. Cllr. Wedewer moved that the organizational and regular minutes for the North Central Transportation Planning committee be received. Crd.

Next on the agenda was the Reports of Administration and first was the Foreman’s Report. Cllr. Diederichs moved that the Foreman’s report be accepted as presented. Crd.

The Administrator/Development Reports were given and Cllr. Gable moved that the report from the Administrator for February 5, 2021 to March 9, 2021 be accepted as presented. Crd. Likewise, the report from the Chief Financial Officer was given and Cllr. Cron moved that the CFO report for February 11, 2021 to March 10, 2021be accepted as presented. Crd.

*Moved to Mar 12 recessed meeting.

The CFO finished presenting her reports, then Cllr. Reding moved that the financial reports and bank reconciliation for February 2021, be approved. Crd.

Next the CFO presented the list of Accounts Payable and Cllr. Wedewer moved to approve the following Lists of Accounts: Cheques 27954 to 28002 totaling $91,519.67; Feb 5 Payroll of $14,641, Feb 19 Payroll of $14,030.76 and February firepay of $2,150 for total payments of $121,341.43. Crd. Regarding invoices for SCBA masks administration is authorized to pay for invoices #3994 and #3995 from Bunker Fire Ltd. Upon receipt of all items listed on those invoices. Crd.

The SaskWater Log and reports were received and Cllr. Jungwirth moved to approve the SaskWater reports and logs for the Cudworth and Wakaw water stations as presented. Crd.

The Reeve and Councillors Forum followed with Reeve Kolla reporting first on concerns that had been brought forward about the weir. Cllr. Jungwirth moved that administration is authorized to contact Pinter and request costs related to inspection of the Weir regarding height and water levels. Crd.

Reeve Kolla moved that Council move to Committee of the Whole-in Camera at 3:01 pm March 10, 2021 to discuss land, legal, labour and/or strategic planning according to the Municipalities Act Sec 120. Crd. Reeve Kolla moved to reconvene the meeting at 4:52 pm March 10, 2021 Crd.

*Cllr. Reding left the meeting at 4:52 pm.

Reeve Kolla moved that this meeting recess until March 12, 2021 to follow Special meeting at 8 am. Crd.

Reeve Kolla reopened the recessed meeting of March 10 at 9:25 am Friday March 12, 2021.

The next item on the agenda from the regular meeting was Unfinished Business. First up was the report on the storage lots at various beaches on Wakaw Lake.

Next Council turned their attention to Bylaw of 2021 A Bylaw to license the excavation of Gravel. Cllr. Diederichs moved that Bylaw 04 of 2021 A Bylaw to license for the excavation of gravel receive the first reading. Crd. Cllr. Gabel moved that Bylaw 04 of 2021 receive the second reading. Crd. Cllr. Cron moved that leave be granted to read Bylaw 04 of 2021 a third reading at this meeting. Crd Unanimously. Cllr. Reding moved that Bylaw No. 04 of 2021 A Bylaw to license for the excavation of gravel be read a third time and passed, and that Bylaw No. 04 of 2021 be now adopted, sealed and signed by the Reeve and CAO. Crd.

Bylaw 05 of 2021 was before Council next and Cllr. Wedewer moved that Bylaw 05 of 2021, A Bylaw to set the fees for a Tax Certificate receive the first reading Crd. Cllr. Jungwirth moved that Bylaw 05 of 2021 receive the second reading. Crd. Cllr. Diederichs moved that leave be granted to read Bylaw 05 of 2021 a third time at the meeting. Crd Unanimously. Cllr. Gabel moved that Bylaw No. 05 of 2021 A Bylaw to set the fees for tax certificates be read a third time and passed, and that Bylaw No. 05 of 2021 be now adopted, sealed and signed by the Reeve and CAO. Crd.

Reeve Kolla moved that Council move to Committee of the Whole-in camera at 2:30 pm to discuss land, legal, labour, and /or strategic planning according to the Municipalities Act Sec 120. Crd.

Reeve Kolla moved to reconvene the meeting at 3:00 pm.

Cllr. Diederichs moved that the Assistant Foreman position salary be set at sixty-four thousand dollars ($ 64,000.00) per annum, this position deemed to be managerial in nature and not subject to overtime. Crd.

Cllr. Gabel moved that administration is authorized to register a staff member for Class 1A Driver license course and that in the event of a resignation administration is directed to require a payback pro-rated to length of time. Crd.

Reeve Kolla moved that this meeting be adjourned at 3:30 pm March 12, 2021. Crd.

Carol Baldwin, Local Journalism Initiative Reporter, The Wakaw Recorder